Office Manager

We are currently seeking an Office Manager to join our vegetable processing facility in Santa Maria, CA. The Office Manager will be responsible for managing a variety of office activities to achieve maximum expense control and productivity. This position oversees procedures and policies for office activities by performing the required duties personally or through delegation

Salary Range is $80,000 to $90,000 USD.

1. Supervises, trains, and cross-trains the clerical staff in performance of their duties to ensure accurate performance and constant coverage.
2. Oversees the creation of purchase orders and processing of invoices for plant and farms.
3. Analyzes, organizes, and oversees office operations and procedures such as bookkeeping, payroll entry, information management filing systems, requisition of supplies, off-line checks and other office services.
4. Prepares, uploads into the mainframe computer system and monitors budgets for all departments.
5. Creates and distributes weekly and monthly operational reports.
6. Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records.
7. Functions as Information Systems liaison.
8. Keeps track of seed costs/purchases/sales. Reconciles to seed database monthly.
9. Solicits quotes and orders supplies and equipment.
10. Reconciles and adjusts cost and production information as needed.
11. Analyzes actual labor, material, and overhead costs against Standard/Budget. Researches and reports variances as needed.
12. Performs other duties assigned.

EXPERIENCE: Two years’ experience in accounting, office administration, or related field.

EDUCATION: Bachelor’s Degree in Accounting or related field.

QUALIFICATIONS:

• Experience with Accounts Payable/Accounts Receivable, Account reconciliation and analysis, and General journal entries.
• Familiarity with UKG PRO/Kronos preferred.

The Pictsweet Company is an equal opportunity employer.